MOBILITY IS ONE OF THE MOST POWERFUL NEW TOOLS OF THE 21ST CENTURY.
Employees can work anywhere, customers can engage where they please and information can now flow freely across the organisation, bridging the walls of silos and bringing immediacy to processes.
Not just about smartphones and tablets, mobility represents how technology makes information accessible to your employees and clients. By partnering with Itec, your employees could take conference calls on the road, have collaboration meetings by sharing documents securely and ensure you are paid on time because the invoice was issued and received without fuss. All of this while you are still in control of where your data is, who has ownership, and what might happen with it.
Employees can securely access information on their own devices
Manage call and device costs through active monitoring.
Integrate with existing business systems.
Enable the easy and secure distribution of documents.
Workflow with 4 points of emphasis:
cloud-based technology enables your workforce to be mobile because it moves operational burdens off your infrastructure. It is scalable and cost-effective.
Itec specialises in integrating digital systems with your legacy infrastructure, enabling your to update your technology investments over time, phasing out the older systems.
Mobile printing and remote management of your print fleet free your employees from their desks as they use mobile devices to print crucial documents at the nearest printer or capture important paperwork on an MFP, sending it to a mobile device.
Automated technical service and consumables ordering, and automated information capture and routing, reduce downtime.
Secure digital data storage allows your employees quick, easy access to your information from anywhere, while ensuring the data is securely encrypted and access-controlled.
Digital, secure, cloud-based communication products enable your employees to be more agile; contactable on multiple devices and channels with a single number, and able to conduct business wherever they are.
Remote access to data involves a security risk and Itec’s Mobility solutions ensure that data is securely encrypted and access-controlled so that your information is safe. You want to know your information is secure without inhibiting business from transacting. By using solutions such as M-Files, document sharing and storage can be both accessible to employees while keeping within regulations.
Empower your workforce
Enable your employees to work on the go. They can board an aeroplane in Durban, sending documents to the Cape Town office printer, releasing the print when they get there. They can make secure conference calls and share valuable documents without compromising security. They can capture invoices with their phone, which is automatically filed and allocated by the administration system. Once freed from their desks, your employees can be more effective. Mobility is the answer.
Create effective ECM and document capture
Don’t let your company’s best ideas get lost. Automate the capture and storage of knowledge. ITEC uses mobility and best-of-breed platforms for ECM (Enterprise Content Management), providing seamless electronic workflows for paperbased documents. This can be done through scanners on multifunction printers (MFPs) or using cameras on phones. Your paperwork will take care of itself.
Mobility equals lower costs. Mobile and laptop devices can easily access modern applications such as M-Files and Office365. Professionally-designed apps add to the experience, but you only pay for what you need and nothing more. An office that embraces mobility works faster, smarter and leaner. You not only own less infrastructure that needs constant investment, but you can use device management to monitor usage and costs, enabling you to plan without the guesswork.
Integration with existing systems
Adopting mobility does not mean throwing away your existing systems, but instead becomes a new point of contact for them. Over time you can update your technology investments, phasing out the older systems without upsetting the environment. ITEC is a leading implementer of systems integration, marrying the best modern solutions with the tried-and-tested systems that power your business’ amazing feature.
Don’t let the fear of cyber attacks keep you away from the power of mobility. A well-implemented mobility solution reflects your IT security policies. Keep devices sound and clean from malware, stop the wrong apps from accessing business documents and if someone joins your organisation, have them ready to go within minutes through automatic, individual enrollment.
Hosted platforms for ease of access and security
Move operational burdens off your infrastructure and onto cloud environments by using mobility platforms. These scale, are very affordable, able to be cost-managed at a granular level. Mobility and the cloud go hand in hand, so it stands to reason that the way to get the most out of the cloud depends on enabling the mobile devices in your business.
Integration for MFPs
Create synergy between print services, document capture and a mobile workforce like never before. Use mobile devices to print crucial documents at the nearest printer or capture important paperwork on an MFP, sending it to a mobile device.
As legislation such as the Protection of Personal Information Act (POPI) becomes commonplace, you want to know your information is secure without inhibiting business from transacting. By using solutions such as M-Files, document sharing and storage can be both accessible to employees while keeping within regulations.
As 2019 draws to a close, all businesses will review the year that was, and start thinking about how to outperform in 2020 and beyond. Notwithstanding the extremely challenging current economic environment, we are fortunate to have fantastic examples of homegrown (South African) world beaters! Individuals and companies able to rise above and achieve extraordinary outcomes and results.
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King Edward VII School, like all schools, is constantly having to cut costs to fit with a tight budget. Working with Itec Central, the school improved technology and cut costs by using a managed print services approach for their printing.
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